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COVID Code of Conduct

Meeting and Event Covid Code of Conduct

Personal actions supporting the collective wellbeing

A code of conduct is a collection of rules and regulations that include what is and is not acceptable or expected behavior.

The Events Industry Council, through its member organizations, has offered guidelines outlining steps that can be implemented to provide as safe an environment as possible when meeting in-person. Responsibility is shared equally among event organizers, the event venues and the event attendees – all have a role to play.

Based on our common set of beliefs in the value of live event experiences we know to be true, as stakeholders we all have a role to play in the mitigation of risk. The code of conduct below is meant to serve as a reminder and inspiration to know that if we all collectively respect the significance of this contribution, we are by definition advocating for the well-being of our fellow global citizens and our industry.

Code of Conduct

Before leaving home
  • Follow relevant guidance provided by the World Health Organization (WHO), or your local health authority.
  • Adhere to government issued travel restrictions and guidance issued by the region you will be travelling to and the region you are travelling from.
  • Evaluate your own health and that of people you are in close contact with; contact the meeting/event organisers if you have concerns.
  • Stay home if you feel sick.
On-site during the event
  • Follow guidance from your local health authority, for everyday preventive actions to help prevent the spread of respiratory viruses including:
    • Washing hands often with soap and water for at least 20 seconds, or an alcohol-based sanitiser with at least 60% alcohol. 
    • Avoiding touching eyes, nose, and mouth with unwashed hands. 
    • Covering your nose and mouth when coughing or sneezing.
    • Throw used tissues in the trash.
    • Cleaning and disinfecting frequently touched objects and surfaces using a regular household cleaning spray or wipe. 
  • Agree to have your temperature taken before entering the meeting/event venue, if required by the event organisers. 
  • Agree to wear a mask or facial covering, if required by the event organisers. 
  • Adhere to social distance protocols put in place by the event organisers and respect others’ personal space. 
  • Go to the event First Aid office (or equivalent) at any time, if you feel unwell or are experiencing flu-like symptoms.

Based on current contact tracing advice from many health authorities, if you test positive for COVID-19 up to 14 days after returning home, please contact the meeting/event organizers to advise them.

This information should not be considered medical or legal advice and is not intended to supersede applicable governmental regulations and guidance. Due to the fast-evolving nature of COVID-19 science and recommended best practices, the information in this publication may become outdated quickly and is subject to change at any time by American Institute For Chartered Property Casualty Underwriters ("The Institutes ") and their affiliated entities, with or without notice. Reference to any product, service, hypertext link or other information offered by a third party is for informational purposes only and does not constitute or imply ("The Institutes") endorsement or guarantee of such information. The Institutes and Affiliates disclaims any liability for decisions made based on any EIC or third-party information contained in this publication.